Facilities Available to Law School Student Organizations
Lois Harden, the Law School's Facilities Manager, is the contact for student organizations with questions regarding office maintenance issues, furniture, lost or stolen keys, etc. To obtain keys, the chairperson of the student organization must submit to Ms. Harden the names of the individuals who are authorized to receive keys. She will then provide the organization with the necessary key requisition forms. The student organizations are responsible for obtaining the keys from the Key Office, which is located in the Church Street parking structure. Each key requires a $10.00 cash deposit, which is refunded upon return of the keys to the Key Office. The Law School is not responsible for items lost or stolen as a result of an office being left unlocked.
The University can sometimes provide space for student organizations in the Michigan Union. Requests should be made through the Michigan Union Scheduling Office (734-763-5911). Procedures for requesting space in the Union may be found online here.
Student organizations that wish to reserve rooms at the Law School for events must be officially recognized by the LSSS as an active student organization. Priority for reservations is given first to classes, then to administrative reservations for Law School events, and then to student groups. Student group reservation requests are processed in the order in which they are received, with consideration given to group size, type of event, and available space. However, student organization reservations, like others, are subject to cancellation should an overriding academic or institutional need arise. The Office of the Registrar is responsible for coordinating the use of classrooms, seminar rooms, corridor and courtyard space, and Hutchins Hall tables.
Students and student groups may reserve space in the Lawyers Club for meetings, receptions, and other events. All events must be approved by the Club's Director, Diane Nafranowicz (734-764-1116), whose office is located next to the Club lobby desk. Reservations and a signed contract are required in advance of any use. Catering services may be available to groups, depending on size and advance scheduling. All requests should be made at least two weeks prior to the event.
Among the Lawyers Club facilities available are the lounge, a small meeting room called the Cook Lounge, the Faculty Dining Room (primarily for faculty use), a basement Recreation Room (with cable television), a pinball room, and the large courtyard.
Generally, the same priorities as set forth in the policy statement for the Law School will apply. The Law School and University Policies governing the use of alcohol also govern the Lawyers Club. A residence hall booklet containing Club policies can be obtained from the Main Desk in the Lawyers Club. In addition, the following rules will apply:
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Tents may not be used in the Courtyard without special approval of the Dean.
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Evening use is limited to permit residents to sleep without being disturbed.
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Occupancy is restricted by the Fire Marshall's regulations; those numbers may be obtained from the Main Desk in the lobby of the Club.
The Lawyers Club provides full catering service in the Club. The more involved the request, the more notice is required. A minimum notice of two weeks is required by the provisions of the AFSCME contracts with the Club employees.
It is not permissible to bring food from the dining room for meetings in the Lounge.
Food is not permitted in the Cook Lounge.
The Seminar Room in S-1 may be reserved through the general room reservation system. The general policy on priorities applies.
There are two study rooms on S-3 that can be reserved for group use. Inquire at the Circulation Desk for reservations. For a map indicating the location of the study rooms and additional information, see Reservation Rules for Group Study Room. The rooms may be used without reserving them, but groups that have reservations take precedence. Both rooms have wireless service and electric outlets.
The University of Michigan has several on-campus facilities available for use by student organizations, including the Michigan Union and the Michigan League. Each facility requires a contract and payment of required fees. Reservations should be made well in advance of the event date. Reservations for any of the University Union facilities may be made by calling Event Services (734-764-8837). To reserve space at one of the University Union facilities online, student groups must first set up an account.
Five rooms in Hutchins Hall, 118, 138, 150, 218, and 242, are available for events where food is to be served. If none of the "food rooms" are available, events may be scheduled in "non-food" rooms, with food service being permitted in the corridors.
Law School rooms and tables are reserved online through the Event Registration System, which is part of the online Law School Events Calendar. Students requesting rooms and/or tables are responsible to make sure their reservation request has been approved prior to the event by going to the Law School calendar, logging in, and checking "My Events." A reservation should not be considered "firm" until the room request is listed as Scheduled.
Law School student organizations must designate a board member to serve as the point person for placing events on the Law School calendar and then informing the Office of Student Affairs as to whom they have designated for their organization. That individual may then submit requests for events to be posted to the calendar. Unless a an event is open to the general public or University community, student organizations should post their events to the Students calendar.