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The University of Michigan Law School

         The University of Michigan Law School


LSSS Policies

Law School Student Senate Funding Policy 

Interpretation Principles 

All the rules stated herein shall be interpreted in a manner that is consistent with their purpose.
 
When a disagreement exists regarding the interpretation of a rule, the interpretation of the Law School Student Senate Budget Committee shall apply, subject to rescission by a two-thirds vote of the Senate.  If the Budget Committee cannot resolve a dispute regarding interpretation, then the interpretation defined by a unanimous vote of the executive board shall apply, subject to rescission by a two-thirds vote of the Senate.  If the Executive Board cannot come to unanimous agreement, then a vote of the majority of the Senate Membership shall decide the interpretation of a rule.  No interpretation of a rule may conflict with the Constitution of the Law School Student Senate.  

Fiscal Procedures

The Law School Student Senate Budget Committee shall be established each year in the manner outlined below.

a.   The Law School Student Senate Treasurer shall serve as the chair of the Budget Committee.  In the Treasurer’s absence, the Law School Student Senate President or the President’s designee shall serve as chair.
 
b.   The members of the Budget Committee shall be the Law School Student Senate President and other members as nominated by the Law School Student Senate Vice President and approved by a majority vote of the entire Senate.
 
c.       The Vice President shall abide by the below guidelines in nominating Senate members for the Budget Committee:

i.      All members of the Budget Committee must have been elected to the Law School Student Senate for the term in which they serve on the committee;
 
ii.      The Law School Student Senate Vice President shall not sit on the Budget Committee;
 
iii.      Three members shall be selected following the spring general election of the Law School Student Senate; and,
 
iv.      One member shall be selected following the fall election of 1L and LLM representatives.
 
d.      All decisions of the Budget Committee shall be by majority vote.  In the event of a tie vote, the chair shall cast the deciding vote. 

The Law School Student Senate President must present a budget proposal to the Executive Board by the second week of the academic year.

a.    The proposed budget shall include —

(1)       Revenue:
 
 i.      Allocation from Student Fees; and, 
 ii.     Fundraising, within the parameters of subsection c.
 
(2)      Expenditures:
 
i.      Proposed event costs, including number of tickets sales necessary to recover such costs; and,
ii.     Internal operating expenditures.
 
(3)       Reserves:
 
i.      Second semester allocation reserve to fund unexpected student organization expenditures or internal Senate costs.
ii.      Although not required, the Senate shall attempt, where possible, to reserve an allotted amount for a long-term reserve.

b.   The Executive Board shall have seven days to approve the budget or propose amendment thereto. 

c.    The Law School Student Senate may not budget funds in excess of the total annual allocation received.  Fundraising costs may not be included in the total amount budgeted, however may be used to supplement such budget proposals.

Student Organization Funding

All student organizations requesting funding for any portion of the academic year shall submit a budget proposal the Law School Student Senate during the fall budgeting cycle.  Proposals received outside of the fall budgeting cycle will only be considered for organizations formed after the budgeting cycle, unanticipated events which were created after the fall budgeting cycle or in other unique or extreme circumstances.  Proposals must include:

a.      Student organization overview (brief description of purpose).
b.     Detailed accounting of expenditures from previous year allocation:
 
i.      Documentation of all expenses funded with LSSS allocation; and,
ii.      An official SOAS statement.
 
c.       Comprehensive funding request for current academic year, including total dollar amounts requested and detailed description of usage for such funds.
 
(b)     All budget requests shall be submitted to the Law School Student Senate Budget Committee.
 
(c)      The Budget Committee shall review all requests for fiscal propriety, budget accountability and compliance with proper funding procedures.
 
(d)     The Budget Committee shall post preliminary funding recommendations not less than one week prior to submitting a final recommendation to the full Senate.
 
a.   After preliminary funding recommendations are submitted, a student organization may file a written appeal of its recommendation budget allocation to the Budget Committee.  The written appeal must include —
 
i.      The specific purpose of the appeal; and,
ii.      The revised amount requested;
 
b.  No student organization may appeal the budget allocation of any other student organization.
 
c. The Budget Committee must grant each appealing student organization an informal hearing before the Budget Committee. 

The Budget Committee shall make funding recommendations to the full Senate.  The total recommended allocations shall not exceed the annual Law School Student Senate allocation, minus necessary internal funding requirements and a second semester reserve (as required by Section 2).

Student organization funding requests must be passed by a majority vote of a quorum of the Law School Student Senate.

The Law School Student Senate Treasurer shall prepare funds transfer forms for each student organization with 2 weeks of passage of the allocations legislation, provided that the Senate has received its allocation for the given academic year.  Such forms shall reflect the allocation amount passed by the entire Senate.

Funding Guidelines

(a)  In allocating available funds between competing student organization budget requests, the Budget Committee shall evaluate each event for which funding is requested based on the following principles:
 
a.       Benefit to the law school community;
 
b.       Representation of the law school to the greater community; and,
 
c.       Accessibility to the entire student body.
 
(b)     In evaluating overall funding requests, the Budget Committee shall take into consideration each student organization’s use of its allocation in the preceding year.
 
(c)      The LSSS shall also adhere to all funding guidelines promulgated by the Student Organization Account Service (SOAS).
 
(d)     Generally, a new student organization may not be allocated more than $300.00 (three hundred dollars) in its first year.
 
(e)     Non-compliance with the email policy by LSSS groups is a factor which will be considered during the budget allocations of the following year.
 
(f)  LSSS shall publish any additional funding requirements which the budget committee will use in a given year prior to soliciting budget requests from Law School student organizations.
 
(g)    Any member of the budget committee who has a conflict of interest (ex: membership on the board of an organization which has applied for funding) shall fully disclose that conflict to the budget committee.
 
(h)    Conflicted members of the budget committee may not cast a vote regarding specific allocations for a group on whose board the conflicted member serves.  Conflicted members may vote on LSSS funding allocations in their entirety.

Election Code of the Law School Student Senate

General Provisions

1-a      This code shall govern all elections of the Law School Student Senate and those who participate in such elections.
 
1-b      This code is subject to the applicable provisions of the Law School Student Senate Constitution (specifically Art. IX and §§ 7.5, 12.2, and 13.3).  If any conflict arises between this document and the Constitution, the Constitution shall prevail.
 
1-c      The purpose of this code is to ensure fair and efficient elections with high voter turnout, and should be interpreted to that end.
 
§2 - Election Committee and Timeliness of Action
 
2-a      The Election Committee shall be responsible for ensuring that elections are carried out in a timely and fair manner that complies with the LSSS Constitution, this Code, and the directions of the Senate.  The Committee shall, subject to the provisions of this code, determine the candidates to be placed on the ballot and carry out LSSS elections.
 
2-b      The Senate shall appoint an Election Chair, who shall then appoint members of the Election Committee, subject to the approval of the Senate. The Election Committee shall be composed of no fewer than three (3) members and no more than five (5) members. At least one member of the committee other than the Chair shall be a member of the Senate.  If possible, at least one member of the Election Committee should be unaffiliated with the Senate.
 
2-c      For the election during which they are appointed, no member of the election committee shall run as a candidate, or campaign for, support, or affiliate themselves with any candidate.  They shall also refrain from expressing an opinion on referenda.
 
2-d      The Chair of the Election Committee shall be appointed by the Senate on or before the fifteenth (15th) day of February for the Spring Elections and the first meeting of the fall semester for the Fall Elections.
 
2-e      Elections for Senate Executive Officers and Junior and Senior Representatives shall be held during the last fifteen school days of March each year, with newly elected officers and members taking office within fifteen school days thereafter. Elections of First-year Representatives, and the Junior Student Member of the Board of Governors, and the L.L.M. Representative shall be held during the last ten school days of September or the first five days of October of each school year.
 
2-f       The Chair of the Election Committee will notify the Senate of the dates for the election at least three (3) weeks prior to the first day of the election and will publish this date to the student body, along with procedures for nomination, at least fifteen (15) days prior to the first day of the election.  Nothing in this subsection will be construed to allow a deviation from the time guidelines for elections set forth in the Constitution.
 
2-g      The time guidelines set forth in subsections 2-d and 2-f shall not apply to any special election called by the Senate in accordance with the Constitution.  In these cases, the Senate must set the deadlines specified in subsections 2-d and 2-f at the same meeting in which it calls the special election.
 
2-h      The Chair, with the assistance of the Law School Registrar, shall be responsible for certifying a candidate as qualified and creating a list of eligible voters.  Any decision in this regard may be appealed to the Election Committee
 
§3 – Restrictions and Requirements for Candidates
 
3-a      Except for first-year elections, each candidate, including write-in candidates, shall be limited in campaign spending to a maximum of fifty dollars ($50.00). Candidates for first-year representative seats shall be limited to twenty-five dollars ($25.00).
 
3-a-1  Before voting officially begins, each candidate must submit receipts for all election-related expenditures, whether by the candidate or others in support of the candidate, to the Election Chair’s pendaflex.  Failure to do shall be punished by the Election Chair by striking the candidate’s statement or disqualifying the candidate, at the Election Chair’s discretion based on the flagrance of the violation.
 
3-b      Each candidate for election, except write-in candidates, shall be entitled, as of right, to have a campaign statement published by the LSSS at least two business days prior to the election day, except the exercise of this right is conditioned upon compliance with the following requirements: the statement must be typewritten and include the candidate’s name, law school year, and position desired; this statement must not exceed one hundred words (100) in length; this statement must be accompanied by the candidate’s petition as described in Section 3-c; and the statement must be submitted to LSSS no later than 5:00 p.m. five days prior to the election.  The Election Chair shall be responsible for publishing these deadlines and requirements to the student body in a timely manner.
 
3-c      In order for a candidate’s name to appear on the ballot as a candidate for the office, the candidate must submit a nomination petition signed by law students eligible to vote for the office sought by the candidate with at least forty (40) signatures or fifty percent (50%) of those eligible to sign, whichever is less, with the exception of the 3L summer starter representative.  The petition must indicate the office which the candidate wishes to fill and must be submitted no later than 5:00 p.m., five days prior to the election.  Any hopeful candidate who misses this deadline will not be allowed to run for office until the next election.
 
3-c-1   In order for a candidate for 3L summer starter representative to appear on the ballot as a candidate for the office, the candidate must submit a nomination petition signed by law students eligible to vote for 3L summer starter representative with at least ten (10) signatures of those eligible to sign.
 
3-d      No candidate shall advertise by email listserv, except as specifically allowed by the Elections Committee.  This prohibition extends even to cases where the candidate owns the listserv or has the permission of the listserv owner.  Additionally, no candidate shall collect email addresses from any university listserv or incoming email to be used for advertising.
 
3-d-1  No candidate shall advertise by sending mass emails.  To ensure compliance, no campaign-related emails may include BCC email addresses.  The Election Chair will send out candidate statements schoolwide.  LSSS encourages candidates to use their own outside social media to promote their campaigns.
 
3-e      With the procedures for nomination, the Election Committee shall publish the rules contained in the Constitution, this Code, and any other rules the Committee deems necessary for a fair and orderly election and to comply with Law School and University policies.
 
3-f       Nothing in these guidelines restricts a candidate for the Executive Board from qualifying to run for class representative in the subsequent fall election after an unsuccessful spring executive board election.

Violations and Appeals

4-a      Any violations of this Code should be reported to the Chair of the Elections Committee.
 
4-b      Upon violations of procedural rules, such as not turning in a statement on time or violating words counts, the Chair may, at their discretion, not publish a candidate’s statement or truncate the statement to bring them into conformity with this code.  The Chair must notify the candidate of this action at least two (2) days prior to the election.
 
4-c      Upon learning of a violation, the chair may direct the candidate to stop their inappropriate action, or may recommend that the Election Committee censure or disqualify the candidate.
 
4-d      Upon recommendation from the Chair of Elections or the President of the Senate, the Election Committee may impose upon a candidate in violation of this Code sanctions, including, but not limited to, a prohibition on further campaigning, censure, striking the candidate’s statement, or disqualifying the candidate from the election.  Whenever possible, this shall only be done after the candidate has had a full opportunity to explain themselves.
 
4-e      All actions on specific candidates may be appealed to the Senate.  Such appeals should be directed to the President of the Senate.  These appeals will then be forwarded to the entire Senate and, if possible, voted on at the next meeting.  If there is no intervening meeting before the election, the Senate shall call a special meeting in accordance with the Constitution or vote by email.
 
4-f       Any duties or privileges delegated by this code to the President of the Senate shall be assumed by the Vice President if the President is running in the election or is otherwise unable to serve as a neutral party, a determination which may be made by the President or a vote of the Senate.  If the Vice President is similarly unable to serve as a neutral party, the duties and privileges delegated by this code shall pass to the Secretary, and then to the Treasurer if the Secretary is unable to serve as a neutral party.  If none of the executive officers are able to serve as a neutral party, by their own determination or by a vote of the Senate, the duties and privileges assigned to the President by this code shall pass to the Chair of the Election Committee.

Counting and Certification of Votes

5-a      The Election Committee shall determine whether the election shall be accomplished through paper ballots or electronically.
 
5-b      In the case of an election using paper ballots:
 
i.  The ballots and ballot container shall always be in the custody of a member of the Election Committee or a Senator not running for office.
 
ii.  The Chair shall be responsible for ensuring that any student wishing to cast an absentee ballot is able to do so.
 
iii.  Voting shall be available to the student body for at least six hours total during two different days on which there are regularly scheduled classes.
 
iv. The votes shall be counted in the presence of at least three members of the                Election Committee within seventy-two (72) hours of the conclusion of election.
 
v. The results shall be announced by the Chair within twenty-four (24) hours of               tabulation being completed.

In the case of voting electronically

i.  Voting shall be available to the student body for at least twenty-four (24) hours.
 
ii. The Election Chair shall grant at least two other members of the Election                    Committee access to view the results of the election.
 
iii. The results shall be announced by the Chair within forty-eight (48) hours of               the conclusion of voting.
 
5-c-1   No write-in candidate may be certified the winner of an election without winning at least ten (10) votes and the write-in candidate’s acceptance of the position.
 
5-d     The Senate shall vote to certify the results at the next regular meeting.
 
5-e     Any student wishing to protest the results may appeal to the Election Committee and/or make their protest at the time of the vote to certify the results.  Certification of the results by the Senate shall foreclose all opportunities to protest.
 
5-f      If the Senate refuses to certify any set of results, they must set a date for a special election at the same meeting. 

LawOpen Policy

LawOpen is a listserv resource provided by the Law School Student Senate (LSSS) to the Law School student community. While LawOpen does not have formal content guidelines, LSSS asks that participants be aware that the audience for LawOpen is the entire Michigan Law School student body and treat one another with respect. LSSS also asks that, without clear permission, students do not share LawOpen emails outside of the Michigan Law community.
 
Failure to act within these bounds will be considered a violation of the LawOpen policy. Violations of the LawOpen policy will be determined by the LSSS Vice-President on a case-by-case basis. Examples of violations include, but are not limited to, messages that are offensive to an individual or group of persons, or the forwarding of LawOpen emails outside the Michigan Law community. Complaints by students to LSSS regarding the content of an email may be taken into account when determining a violation. Violation of the LawOpen policy may result in the immediate removal from the listserv and a notification of such removal to the violator. LSSS will respond to offenses using a three-strike system. A first offense will result in a warning, a second offense will result in a suspension from the listserv for the remainder of the semester, and a third offense will result in the permanent removal of the user from the listserv.  LSSS reserves the right to ban users for any offense.
 
Once removed, the violator may petition the LSSS Vice-President for reinstatement by email. Such a petition must include an explanation of why the violator should be allowed back on the list. Decisions on reinstatement petitions will be made by the LSSS Executive Board on a rolling basis. Should the Executive Board find itself unable to reach a decision, the petition shall be subject to a full Senate vote. All decisions regarding reinstatement petitions will be made within 10 days of the submission of a petition.

LSOrgEvents Policy

LSOrgevents is exclusively for use by recognized student groups to inform the student body about group events. For the purpose of this policy, a recognized student group is one that has gone through the LSSS approval process. 
A group may send only up to 2 emails during the week prior to the event, and one additional email the day of, for a maximum total of 3 emails per event. Violation of these rules may result in removal of the sender from the listserv by LSSS. Additionally, LSSS reserves the right to remove individuals who send emails to the listserv that are offensive in nature, as determined by the LSSS Vice-President on a case-by-case basis. LSSS will respond to minor offenses using a three-strike system. A first offense will result in a warning, a second offense will result in a suspension from the listserv for the remainder of the semester, and a third offense will result in the revocation of the group’s ability to use the listerv for the remainder of the year.  LSSS reserves the right to suspend a group’s use of the listserv after any offense.
 
Once removed, the violator may petition the LSSS Vice-President for reinstatement by email. Such a petition must include an explanation of why the violator should be allowed back on the list. Decisions on reinstatement petitions will be made by the LSSS Executive Board on a rolling basis. Should the Executive Board find itself unable to reach a decision, the petition shall be subject to a full Senate vote. All decisions regarding reinstatement petitions will be made within 10 days of the submission of a petition.

Law School Student Senate Refrigerator Policy

In an effort to maintain the cleanliness of the fridge located in HH 200, the Student Lounge, the Law School Student Senate asks that you remove your food/goods from the refrigerator by 9:00 p.m. daily.  Any articles remaining overnight will be subject to being thrown away.